INTRODUCTION:

⦁ The terms and conditions are the standard terms on which Ubuntu Legal Services (Pty) Ltd provides broad-based strategic advisory services and empowerment solutions. There is no need to sign any formal documentation to indicate acceptance of these terms. Acceptance will be assumed from receiving proof of payment of any consultation fee.
⦁ “Ubuntu” and/or “we” and/or “us” means Ubuntu Legal Service (Pty) Ltd, a private company with limited liabilities and registered in the Republic of South Africa (registration number: 2021/932632/07) whose registered office is situated at Rosettenville, Johannesburg.
⦁ “Ubuntu” means Ubuntu’s director and employees, and anybody or entity controlled or owned by Ubuntu instructs Ubuntu Legal Services (Pty) Ltd to provide Services to it
⦁ “Services” means the services to be provided by Ubuntu Legal Services (Pty) Ltd with the Service Contract
⦁ “Service Contract” means the contract between the Client and Ubuntu Legal Services, the terms of which are recorded in these Terms and any signed Proposal, together with any documents or other terms applicable to the Services and shall specifically include any instruction; and
⦁ “signed Proposal” means a letter recording the appointment by the Client for the purpose of delivering the Services;
⦁ “Terms” means these Terms and Conditions of Consulting Services

2. OUR SERVICES

2.1 Scope of Services

2.1.1 Ubuntu Legal Services will represent and advise you on all matters that properly falls within the scope of your instructions. We may set out our understanding of those instructions in a proposal letter / document but we are not obliged to do so. You may limit or expand the scope of your instructions at any time, although we may need to undertake a conflict check before accepting any substantial expansion.
2.1.2 If general advice is provided, the applicability of this will depend on the particular circumstances in which it is to be used by you and should be viewed accordingly. In relation to any particular transaction, specific advice should always be sought, and all material information provided to us.
2.1.3 When your instructions on a matter are completed, our representation in terms of that specific instruction will end. We will only advise you further on issues arising from the matter (e.g implementation and other dates or charges) if you specifically engage us to do so.
2.1.4 Given the nature of consultant services, it is understood that you will not hold Ubuntu Legal Services accountable or responsible for any loss of any nature sustained, while acting upon the advice of Ubuntu Legal Services (Pty) Ltd.
3. EMPLOYEES OF UBUNTU LEGAL SERVICES (PTY) LTD
3.1 From time to time we may delegate tasks to suitable experience fee earners to enable your work to be carried out in a timely and cost-effective manner. We will do all we can to ensure the continuity of individuals working on a particular matter, However, sometimes change cannot be avoided. In such circumstances, we will endeavour to tell you promptly who will be handling your work and why the change was necessary.
4. YOUR OBLIGATIONS
4.1 To enable us to provide the Services, you agree to provide us with all relevant information, including any fact which may have any bearing on our acting for you on our provision of the Services so that we can consider whether it is relevant to the conduct of the matter.
4.2 It is of particular importance that –
4.2.1 You provide us in a timely manner with all instructions, information and documents required for us to carry out the Services;
4.2.2 all information which you provide to us is true, accurate and not misleading to the best of your knowledge, information and belief and;
4.2.3 If there are changes to the information provided to us, you notify us immediately
4.2.3 Ubuntu Legal Services (Pty) Ltd will not be responsible for any loss or damage arising from reliance on any information, or for inaccuracy or other defect in any documents, supplied by you
5. FEES
5.1 Basis of Fees
5.1.1 Any fee estimate given by us will be given in good faith but will not be contractually binding unless the singed proposal or any other communication expressly so provides. It will be subject to the stated exceptions, assumptions and any other factors outside our control and, whether it is practicable to do so, will be notify you if it is likely to be exceeded.
5.2 DISBURSEMENTS AND EXPENSES
5.2.1 In addition to our fees, we may incur disbursements and expenses from time to time. Disbursements include our external lawyers fees, expert fees (if applicable) and courier charges. Expenses we incur will also be charged to you (including, by way of example, travel and accommodation expenses and photocopy charges). Disbursements and/or expenses only bills my be delivered when or at any time after the disbursement and/or unless already agreed to in accordance with the singed Proposal.
5.3 DEPOSITS
5.3.1 As security for the payment of our fees and disbursements incurred on your behalf. Ubuntu Legal Services (Pty) Ltd reserves the right to require a payment of a deposit. Ubuntu Legal Services (Pty) Ltd shall not be obliged to act nor to take steps in furtherance of the commencement of completion of the mandate until such deposit has been received. Any deposit payable will be outlined in the signed Proposal.
5.4 INVOICING
5.4.1 We will ordinarily charge you for Services rendered periodically as may be appropriate. We may ask you to pay sums on account of fees and expenses which are anticipated as a matter develops.
5.4.2 We will not be obliged to act nor take any steps in furtherance of the completion of our mandate until any interim account is settled.
5.4.3 All invoices will be in South African Rands. Any query on an invoice us be raised withing fourteen (14) days of delivery. Ubuntu Legal Services (Pty) Ltd also reserve the right to suspend or terminate the provisions of the Service if any invoice is not paid within thirty (30) days of the due date (although we would not do so without consulting with you first)
6. CONFIDENTIALITY
6.1 Ubuntu Legal Services (Pty) Ltd acknowledge that the nature of providing legal services may require the company to have knowledge of confidential information and/or documentation pertaining to the client. Ubuntu Legal Services (Pty) Ltd agrees that during the services and at any after the termination thereof (regardless of the reason for the termination) Ubuntu Legal Services (Pty) Ltd will not disclose nor use in any manner, any confidential information relating to the client, other than for the purpose of providing the Client services in terms of the signed proposal.
7. NON-REPRODUCTION
7.1 The services are provided one-off, and for your benefit only, and may not be reproduced or without the written consent of Ubuntu Legal Services (Pty) Ltd.
8. LIABILITY
8.1 Duty and Care
8.1.1 We will use all reasonable skill and care in the provision of the Services
8.2 No warranties
8.2.1 Nothing in the Services Contract and nothing in statements made by Ubuntu Legal Services persons shall be construed as a promise, guarantee or warranty concerning the outcome of your matter. Such comments are expressions of opinion only